Accounting in Mail Order Manager
In any successful business, tracking and reporting the daily financial numbers is a demanding task. With Mail Order Manager "keeping the books" for you, you'll always be ready when accountant calls. And, there's no doubt about it - you and your accountant are going to love M.O.M.'s thoroughness and adherence to accepted accounting principles.
Accounts Receivable
Every time a customer order is entered, every time a payment is recorded from a customer, every time a refund or promotional credit is processed, Mail Order Manager's Journal File records the transaction. And, when you need to report on your A/R activity, M.O.M. provides the most comprehensive list of reports to fill the bill, including A/R Aging, Sales Listings, and A/R Journal Activity. And, for business-to-business users, Mail Order Manager lets you set up specific terms for each customer. You can also apply finance charges at month end and print statements.
Accounts Payable
Every time you record delivery of a purchase order from a supplier, you automatically create a payables transaction in the M.O.M. A/P Journal. And, Mail Order Manager gives you the ability to age payables to the maximum allowable date for any particular supplier. Just "point & click" to select invoices for payment, and print A/P checks.
Inventory Valuation
For cost of goods calculations, Mail Order Manager keeps an up-to-date figure based on your choice of LIFO, FIFO, or a running average of all purchases for each stock item. And, with the Inventory Transaction and Cost Lot reports, you'll be able to track each and every change to your inventory quantities and value.
Sales Tax Reporting
M.O.M. gives you the most comprehensive sales tax reporting for your business. Setup and report tax rates at the country, state and municipal level. Establish as many five separate "tax classes" at any level to charge different tax rates or establish exempt status based on product type.
General Ledger Interface
If you're like most businesses today, you probably already use one of several of the most popular PC general ledger accounting packages. At Dydacomp, we don't expect you to give up a system that is already working for your company (and something that your accountant really likes.) That's why M.O.M. lets you keep your existing accounting software by providing an interface to all of the popular software accounting packages available today. Just setup the account numbers in M.O.M.'s G/L maintenance screen and "post" the M.O.M. A/P and A/R Journals directly into your favorite PC accounting system. It's as easy as pressing the Enter key on your keyboard!
How the Interface Works
M.O.M. keeps a running journal for each and every transaction that you create during every business day. These transactions fall into one of several different accounts/receivable (A/R) and accounts/payable (A/P) accounting categories. Each of these categories are represented in the M.O.M. G/L Maintenance screen.
The G/L Maintenance screen enables you to assign the account number from your general ledger accounting software for each M.O.M. accounting category. Using either the Post A/R or Post A/P function, M.O.M. automatically "summarizes" all of the transactions detail in the accounts journal, and creates a special posting file with the corresponding summary figures for each account number in your accounting software. In the case of checks written for customer refunds or vendor payment, M.O.M. includes the detail on each transaction as well. The posting file is formatted especially for whatever accounting package you are using, and you simply import the file directly into your accounting software. It's that easy! And, best of all, your accountant doesn't have to worry about your using another general ledger package because M.O.M. lets you keep the one you already have!
